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Accounting Client Document Request Checklist

Use this for a professional, client-ready Accounting Client Document Request Checklist suitable for bookkeeping, tax preparation, and year-end accounting engagements. It is structured to reduce back-and-forth, improve compliance, and scale across clients.

Created on December 18th, 2025

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Accounting Client Document Request Checklist

Legal business name*

Operating/trade name (if different)

Business address*

Mailing address (if different)

Contact person (name, title, email, phone)*

Business structure*

Sole proprietorship

Corporation

Partnership

Incorporation documents or business registration*

File upload area

Fiscal year-end date*

CRA Business Number (BN)*

GST/HST/QST/PST numbers (if applicable)

Prior-year financial statements*

File upload area

Prior-year corporate or personal tax returns*

File upload area

Prior-year Notice of Assessment(s)*

File upload area

Prior-year adjusting journal entries (if available)

File upload area

Opening balance sheet (for new engagements)

File upload area

Bank statements for all business accounts (full year)*

File upload area

Credit card statements (business use)*

File upload area

Loan statements (term loans, lines of credit)*

File upload area

Merchant account statements (Stripe, Square, PayPal, etc.)

File upload area

Petty cash records

File upload area

Sales reports (monthly or annual)*

File upload area

Invoices issued during the period*

File upload area

Sales by customer report*

File upload area

E-commerce platform reports (Shopify, WooCommerce, Amazon, etc.)

File upload area

Deferred or unearned revenue details (if applicable)

File upload area

Vendor bills and receipts*

File upload area

Expense summaries (by category if available)

File upload area

Accounts payable aging report*

File upload area

Lease agreements (office, equipment, vehicles)

File upload area

Insurance invoices*

File upload area

Professional fees (legal, consulting, accounting)*

File upload area

Payroll summaries (by period and annually)*

File upload area

T4/T4A summaries and slips*

File upload area

Payroll remittance reports*

File upload area

Employee contracts (if requested)

File upload area

Contractor agreements*

File upload area

WSIB/WCB statements (if applicable)

File upload area

GST/HST/QST/PST returns filed*

File upload area

Tax payment confirmations*

File upload area

Payroll remittance confirmations*

File upload area

Installment payment records

File upload area

Correspondence from CRA or tax authorities

File upload area

Fixed asset register (if available)

File upload area

Purchase invoices for capital assets*

File upload area

Vehicle purchase or lease agreements

File upload area

Asset disposal documentation

File upload area

CCA schedules (prior-year)

File upload area

Inventory listing at year-end

File upload area

Inventory valuation method

Cost of goods sold reports

File upload area

Inventory adjustment records

File upload area

Accounting software used (QuickBooks, Xero, Wave, etc.)*

Read-only or accountant access credentials*

Chart of accounts*

File upload area

Bank feeds status

Related-party transactions

File upload area

Owner/shareholder loans

File upload area

Dividends declared or paid

File upload area

Unusual or non-recurring transactions

File upload area

Ongoing audits, disputes, or legal matters

File upload area

Confirmation that all information provided is complete and accurate*

Yes

Authorization to proceed with accounting and/or tax filings*

Yes

Preferred communication method for follow-ups*

Phone

In-person

Provide your preferred contacts*

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